The following is a guest post.
A printer plays a crucial role in the day to day activities of a workplace. Even though we are living in a World where everything has been digitized, still we rely on a printed hard copy for most of our important documents. Talking with the perspective of a startup choosing the right printer will allow it to be more efficient that will in return enable it to save its time and money.
There are hundred of printers that are available out there to choose from. However, there are certain points that you need to keep in mind which will enable you to choose the best one for your startup.
Laser or Inkjet Printers
There are two broad categories in which office printers are classified, Laser and the Inkjet. Depending on the daily or monthly workload at your startup you can choose the either of the two. The laser printers come with better printer speeds and the toner will also last longer that makes these printers ideal for heavy usage. However, on the other, if you are looking for a cheaper option and don’t have high printing demands, then an Inkjet printer would be the best option for you.
Whichever printer you choose the primary focus should be on the amount of work that is to be done by the printer. You don’t want to invest your money in buying a top end expensive printer where the requirement is not even the half of its capacity.
Features of the Printer
Nowadays printers come with a plethora of features that have completely revolutionized the whole printing process. Buying any of these printers would ensure that all the tasks can be easily performed. These printers would definitely come at a cost so, in the end, it would come down to whether your startup would be benefited by any of these high end features. There are a number of printers that come with the essential features that will be helpful for a business. It is better to invest in these printers rather than wasting your money on buying a printing that is feature packed.
Being a startup business there is a high possibility that you would be having a small office area. In such a situation it is always desirable to buy a printer that doesn’t occupy much space and is compact enough to be carried around. You don’t want to end up buying a printer that is quite bulky and demands a huge effort to be carried around. As a startup, it is evident that there will a lot of relocation that will take place from time to time. Therefore, instead of buying a huge sized printer it is always better to buy small printers that have all the essential features.
Invest in All-In-One Printers
Who would want to invest in different devices when all the functionalities can be performed by the same device? No one. From the point of view of a startup which in most cases would be having a shortage of funds and would try to indulge in as much cost cutting that is possible. An All-in-One printer will be the perfect solution for getting multiple jobs performed by a single device. These jobs include photocopying, printing, faxing and scanning. There is no need to pay extra for the different devices in order to get the particular functionality.
Cost of the Cartridges
As no printer can function without the cartridges it is necessary to choose a printer by keeping in mind the cost that is associated with replacing or refilling the cartridge. It becomes important that the printer which you choose must be compatible with a majority of cartridges that are available out there. This is because replacing the original cartridge of the printer with a genuine one every time would prove to a costly affair for you. Some of the compatible cartridges are even capable of producing the same print quality similar to that of an original one.
In The End
From the above points, you would have got a general idea of choosing the best printer for your startup. Don’t get allured by some of the additional features or functionalities that you would never use at your business. It is always advised to save as much money as possible. Taking recommendations from some of the experts might also prove to be useful. These people might suggest you the perfect printer based on the needs and demands of your business.
Once you make the right choice of the printer you will be able to significantly reduce the overhead cost of your business. Make a list of all the vital features that you would need to perform certain tasks and also list out the features that you can do away with.
I would love to have your views on the article in the comments section below.
Lance Clemons is blogger by profession with 7 years of experience. He is associated with, Printzone which is Australia’s best online ink cartridges store. He is an admirer of sharing his innovative ideas with others on the technology trends.